01-07-2019

CITY OF STILWELL
CITY COUNCIL AGENDA
Regular meeting – Monday January 7, 2019
Stilwell Community Building – 6th & Poplar
5:00 P.M.
Roll Call

Mission Statement:
“The City of Stilwell is committed to providing an attractive, sustainable and secure environment for the enjoyment of residents and visitors.  Fulfilling this commitment requires an open approach to business, a cooperative atmosphere in government, and a concern for the health and safety of all our citizens.  Our constant goal is realistic innovation coupled with intelligent planning and quality action resulting in a positive and progressive city both now and in the future.”

Comments and Items for Information:
IFI #1 – Code Enforcement Report
IFI #2 – Tentative Special Meeting January 14 to possibly hire Code Enforcement Officer

Consent Agenda
1. Approval of minutes of Regular Meeting December 3, 2018, and Special Meeting on December 10, 2018.
2. Approval of blanket purchase orders in the sum of $60,350.00
3. Approval of payment of claims for:
     a. $248,087.64 from Fund 10 – General Fund
     b. $0.00 from Fund 14 – Library Fund
     c. $1,394.08 from Fund 17 – Stilwell Improvement Authority
     d. $5,077.81 from Fund 20 – Capital Improvement Fund
     e. $593.99 from Fund 30 – Street & Alley Fund
      f. $2,772.00 from Fund 90 – CDBG
4. Approval of December, 2018, payroll in the sum of $216,705.49

Regular Agenda
1. Discussion with possible decision to designate the Mayor, City Clerk and one council member as the City negotiation team for FY 2019-2020 contract negotiations with Fraternal Order of Police (FOP) Lodge 169.
2. Discussion with possible decision to appoint Ross Roye, Bill Garrett, Larry Eagleton and/or Shelldon Miggletto to represent the City at the bid opening 4:00 p.m., January 23, 2019 for the LED Street Lighting Project. 
3. Discussion with possible decision to add the Utility Department schedule to the Consolidated Schedule for calendar year 2019.
4. Discussion with possible decision to approve the placement of a 14 x 80, 3 bedrooms, 2 bath, Mobile Home on Parcel # 0017-26-016-025-0-014-00 which is on North 5th street west of The Muffler Shop that faces Hwy 59 N.
5. Discussion and possible approval of Resolution 01-07-2019 authorizing and providing Notice of Election for the 2019 General Municipal Election.
6. Discussion and possible approval of Resolution 01-07-2019-A approving participation with the State of Oklahoma Department of Transportation in a Traffic Control and Safety Project on Highway 100 at the entrance to Stilwell High School.
7. Discussion and possible approval Ordinance 393: Amending Ordinance 218 (Article One Section 7: Fees) concerning animal pickup and boarding fees by Stilwell Animal Control”, the new section to read as follows:
      “The fees for impounding and keeping an animal, to be paid upon redemption, shall be in the amount of Thirty-Five dollars ($35.00) for the initial impoundment plus an additional amount of Fifteen dollars ($15.00) per day plus any additional charges that may be incurred during the boarding of the animal.”
8. Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause by reason whereof the provisions of “Ordinance #393” adopted above shall become effective immediately upon passage and approval, all as required by Law.
9. Discussion and possible approval Ordinance 394: An Ordinance Establishing Definitions of Trash Services; Requiring All City Residents and Businesses to Have Trash Pick-Up; and Repealing All Ordinances and Parts of Ordinances in Conflict Herewith.
10. Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause by reason whereof the provisions of “Ordinance #394” adopted above shall become effective immediately upon passage and approval, all as required by Law.
11. Discussion with possible decision to approve Farmer’s Market in Stilwell – waiving vendor permit fee for calendar year 2019.
12. Opening of Sealed bids for “Bypass Mowing Contract”, as per published invitation to bid, followed by discussion with possible decision to award bid for “Bypass Mowing Contract”.
* City reserves the right to reject all bids.
13. Opening of Sealed bids for mowing of “City Buildings”, as per published invitation to bid, followed by discussion with possible decision to award bid for “City Buildings”.
* City reserves the right to reject all bids.
14. Opening of Sealed bids for mowing of “City Cemetery”, as per published invitation to bid, followed by discussion with possible decision to award bid for “City Cemetery”.
* City reserves the right to reject all bids.
15. Discussion with possible decision to approve special event permit for the Kiwanis Club of Stilwell to host the 2019 Stilwell Strawberry Festival – waiving vendor permit fee.
16. Discussion with possible decision to approve mid-year budget adjustments as follows:            
a. $30,000 addition to Administration General Fund
b. $2,000 addition to Library General Fund
c. $25,000 addition to Park General Fund
d. $10,000 addition to City Clerk General Fund
e. $7,000 addition to Community Building General Fund
f. $45,000 addition to Police General Fund
g. $45,000 addition to Street General Fund
for a total of $164,000 added.
Possible Executive Session for discussion of Items 16 & 17 as per Title 25 O.S. 307(B)(1).
Possible Return from Executive Session as per Title 25 O.S. 307(B)(1).
17. Discussion and possible decision regarding grievance filed by Officer Curtis Jordan with possible decision to grant request(s) listed in grievance or to uphold previous vote of termination by Council on December 10, 2018.
18. Discussion and possible decision regarding grievance filed by Officer David Glenn with possible decision to grant request(s) listed in grievance or to uphold previous vote of termination by Council on December 10, 2018.
19. Consideration, discussion and possible approval regarding any matter not known about or which could have not reasonably been foreseen prior to the time of posting (Title 25, O.S. Sec. 311.) 

Adjournment      

Posted:  Friday, January 4, 2019 at 2:30 p.m.
   Stilwell Community Building, 6th & Poplar
   Stilwell City Hall, 503 W. Division 
   www.cityofstilwell.com
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