CITY OF STILWELL

CITY COUNCIL AGENDA

 

Regular meeting – Monday April 2, 2018

Stilwell Community Building – 6th & Poplar

5:00 P.M.

 

 

Roll Call

Comments from the Mayor

Items for Information:

IFI #1 – Adair County CarePortal Launch on April 12 at 8:00 p.m. at the Depot.

IFI #2 – An issue has come up with the spraying of herbicides by the city. It was a problem with application and has been corrected internally.

IFI #3 – Code Enforcement Report

Consent Agenda

  1. Approval of minutes of Regular Meeting on March 2, 2018, and Special Meeting on March 15, 2018.

  2. Approval of requisitions in the sum of $5070.00

  3. Approval of blanket purchase orders in the sum of $60,950.00

  4. Approval of payment of claims for:

    1. $232,844.50 from Fund 10 – General Fund

    2. $324.50 from Fund 14 – Library Fund

    3. $1394.08 from Fund 17 – Stilwell Improvement Authority

    4. $136,614.24 from Fund 20 – Capital Improvement Fund

    5. $1,771.35 from Fund 30 – Street & Alley Fund

    6. $43,500.00 from Fund 50 – Cemetery Fund

    7. $408.42 from Fund 90 – CDBG

  5. Approval of March 2018 payroll in the sum of $161,940.77

Regular Agenda

 

         1.         Discussion only regarding Cherokee Nation TSET Healthy Living Program. Presentation.

 

         2.         Discussion with possible appointment of a board member to the Stilwell Memorial Hospital Board.

 

         3.         Discussion with possible decision to approve Ordinance 384 titled “An Ordinance adopting the International Code Commission’s (ICC) family of I-codes and the National Electrical Code (NEC) as well as the resulting standards; Adopting all subsequent updates to said codes; and Establishing a procedure for the creation and updating of a fee schedule relating to the inspection and enforcement of the adopted codes”.

 

         4.         Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause for Ordinance 384.

 

         5.         Discussion with possible decision to approve Ordinance 385 titled” An Ordinance Establishing a Schedule of Fees for Various Acts and Permits by and with the City of Stilwell.

 

         6.         Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause for Ordinance 385.

 

         7.         Discussion with possible decision to approve City support and involvement in the Adair County Trash-Off by providing free trash pick-up within the City on Saturday April 14, 2018.

 

         8.         Discussion with possible decision to amend budget in the following areas for the reasons given:

a.       General Fund (Administration) –

                                                              i.      Add $6,000 to 10-01-614000 (Professional Services) for increases in renewal contracts.

                                                            ii.      Add $4,000 to 10-01-630300 (Computer Maintenance) for server updates and security.

                                                          iii.      Add $30,000 to 10-01-630500 (Insurance) for price increases.

                                                          iv.      Add $4000 to 10-01-640100 (Maintenance Building/Grounds) for mowing of City Buildings.

                                                            v.      Add $40,000 to 10-01-660000 (Contractual Services) for Code Enforcement Bids with related expenses.

b.      General Fund (Library) –

                                                              i.      Add $3000 to 10-07-640100 (Maintenance Building/Grounds) for normal expenses.

c.       General Fund (Community Building) –

                                                              i.      Add $4000 to 10-08-620200 (Other Utilities) for increases in normal expenses.

d.      General Fund (Street) –

                                                              i.      Add $28,000 to 10-12-640100 (Maintenance Building/Grounds) for mowing of Bypass and herbicides.

                                                            ii.      Add $4000 10-12-610200 (Gas & Oil) for increased earthwork, etc.

                                                          iii.      Add $6000 to 10-12-621000 (Uniforms) because of increase in employees during fall of 2017.

e.       General Fund (Parks & Recreation) –

                                                              i.      Add $25,000 to 10-16-620200 (Other Utilities) in preparation for Splash pad season.

                                                            ii.      Add $10,000 to 10-16-640100 (Maintenance Building/Grounds)) in preparation for spring ball season.

f.        Library Fund (Library) –

                                                              i.      Add $4000 to 14-00-645301 (Improvements) for overages on previously approved projects. (shipping, minor cost increases, minor improvements, etc.)

 

         9.         Discussion with possible decision to confirm mayoral re-appointment of Ross Roye to the Stilwell Municipal Utility Board/Stilwell Area Development Authority Board.

 

  1. Discussion with possible decision regarding renewal of dues to Oklahoma Municipal League (OML) in the amount of $4,069.31 for FY 2018-2019.

 

  1. Discussion with possible decision to approve a storage building at the cemetery to house and secure new track dump truck and other equipment at a projected cost of less than $6000 from account 20-03-64530 requiring a budget adjustment of the actual expenditure amount to the above named account.

 

  1. Discussion with possible decision to approve purchase of new Mini X for the Street Department. Trade in value varies by company.  Cost would be paid from Capitol Improvement 20-12-645300 requiring a budget adjustment of the actual expenditure amount to the above named account.   

 

  1. Discussion with possible decision to approve conversion of the replaced CNG truck, with a dump truck bed which is designed to fit the truck, for a cost of $15,010 from Street & Alley Fund 30-12-645300 requiring a budget adjustment of the actual expenditure amount to the above named account.

 

  1. Discussion with possible decision to approve purchase of 14 inch Hi-Speed gas concrete saw and 20 blades for $2799.80 from 30-12-645300 requiring a budget adjustment of the actual expenditure amount to the above named account

 

  1. Discussion with possible decision to approve placement of sanitation equipment on new sanitation truck for $10,222.48 from 20-11-645300 requiring a budget adjustment of the actual expenditure amount to the above named account

Possible Executive Session for discussion of Items as per Title 25 O.S. 307(B)(1).

 

Possible Return from Executive Session as per Title 25 O.S. 307(B)(1).

 

       16.       Discussion with possible decision regarding early retirement for Preston Black as of April 1, 2018.

 

       17.       Discussion with possible decision regarding resignation of Jacob Martin effective March 30, 2018.

 

       18.       Consideration, discussion and possible approval regarding any matter not known about or which could have not reasonably been foreseen prior to the time of posting (Title 25, O.S. Sec. 311.) 

 

 

Other Business                                                         

 

 

 

 

Adjournment                                                            

 

 

 

 

Website Builder