CITY OF STILWELL
CITY COUNCIL AGENDA

Regular meeting – Monday June 4, 2018
Stilwell Community Building – 6th & Poplar
5:00 P.M.


Roll Call
Comments and Items for Information:
IFI #1 – Code Enforcement Report
IFI #2 – Contractor Requirements Form
IFI #3 – Relay for Life on June 8 at the Courthouse
IFI #4 – Chamber of Commerce Father-Daughter Dance on June 16
IFI #5 – Looking at grant and donation sources for the Depot Roof
Consent Agenda
1. Approval of minutes of Regular Meeting May 7, 2018 and Special Meeting May 31, 2018.
2. Approval of blanket purchase orders in the sum of $60,905.00
3. Approval of payment of claims for:
a. $187,399.69 from Fund 10 – General Fund
b. $0.00 from Fund 14 – Library Fund
c. $1,394.08 from Fund 17 – Stilwell Improvement Authority
d. $51,493.75 from Fund 20 – Capital Improvement Fund
e. $2,478.16 from Fund 30 – Street & Alley Fund
f. $0.00 from Fund 90 – CDBG
4. Approval of May 2018 payroll in the sum of $173,603.70

Regular Agenda


1. Discussion with possible decision to “Consider And Take Action With Respect To A Resolution (Resolution 06-04-18) Authorizing The Stilwell Area Development Authority To Incur An Indebtedness By Securing A Loan In The Amount Of $1,484,000, From The United States Of America, Acting Through Rural Utilities Service, Formerly Known As Farmers Home Administration (“The Government”); Ratifying And Confirming An Amended Lease Agreement, Or Approving And Authorizing The Execution Of A Further Amended Lease Agreement, If Deemed Necessary By Bond Counsel; And Containing Other Provisions Relating Thereto”.

2. Discussion with possible decision to amend current budget to more closely reflect actual income and expenditures for FY 2017-2018.

3. Discussion on the Revised Proposed Budget for FY 2018-2019 with possible decision to schedule a Public Hearing on such to be held at 5:00 p.m., Monday, June 18, 2018, followed by a Special Meeting for possible Budget adoption.

4. Discussion with possible decision to wave the fee but not the deposit for use of the Community Building by the Chamber of Commerce all day on Saturday, June 16, 2018, to host a Father-Daughter Dance.

5. Discussion with possible decision to approve six-month probation raises for Greg Hatchett, Vernon Drummond, Jennifer Brown, and Rick Ford of $1.00 per hour on six-month anniversary of employment in June of 2018.

6. Discussion with possible decision on the placement of a 1972 model mobile home owned by David and Dakota Vizcueth on a city lot within the city limits. The location of the lot is at approx. 903 N. Flint Street.

7. Discussion with possible decision to approve Sales Tax Pledge Agreement with the Stilwell Improvement Authority for FY 2018-19 – Police Department Loan.

8. Discussion with a possible decision to purchase for the sum of $5,000 from account #20-16-615205 the following:

N ½ of Lot 5 and the N ½ of Lot 6, Block 11,
Fairview Addition to the town of Stilwell, Oklahoma,

for the purpose of installing a City Neighborhood Park.

9. Discussion with possible decision to approve Ordinance #378-B, An Ordinance Amending Ordinance 378 - Authority to Give Citations.

10. Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause by reason whereof the provisions of “Ordinance #378-B” adopted above shall become effective immediately upon passage and approval, all as required by Law.

11. Discussion with possible decision to approve Ordinance #385-2018, An Annual Update to Ordinance 385 Concerning Fees and Permits Required by The City of Stilwell.

12. Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause by reason whereof the provisions of “Ordinance #385-2018” adopted above shall become effective immediately upon passage and approval, all as required by Law.

13. Discussion with possible decision to approve Ordinance #386-B, An Ordinance Amending Ordinance 386 - Special Events Licensing.

14. Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause by reason whereof the provisions of “Ordinance #386-B” adopted above shall become effective immediately upon passage and approval, all as required by Law.

15. Discussion with possible decision to begin the process whereby the real property, to be known as the Stilwell City Cemetery Addition, hereinafter described as:

The S½ SE NW NW and all that part of the S½ SW NE NW lying West of Cemetery Road, all being in Section 34, Township 16 North, Range 25 East of the Indian Base and Meridian, Adair County, Oklahoma.

may be lawfully annexed to the City of Stilwell.

16. Discussion with possible decision concerning surplus list from Street Department, Police Department, and Fire Department to be sold at auction at the street department on June 21, 2018.

17. Discussion with possible decision to approve street closure and fireworks display on June 8, 2018, for the Relay for Life. The “Relay Royalty Run” will begin at 10:30 p.m. and the fireworks (consumer level Class C) will be after the reading of the survivors at dusk.

18. Discussion with possible decision to approve Ordinance #309-F: An Ordinance Amending Certain Utility Rates Established in Ordinance #309-D; Repealing All Other Ordinances and Portions Thereof in Conflict.

19. Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause by reason whereof the provisions of “Ordinance #309-F” adopted above shall become effective immediately upon passage and approval, all as required by Law.

20. Discussion with possible decision to re-appoint Michael Cargill to the Eastern Oklahoma District Library System’s Board of Trustees, term duration to be July 1, 2018, thru June 30, 2021.

21. Discussion with possible decision to approve annual property insurance payment of less than $22,000 to OMAG for FY 2018-2019.

22. Discussion with possible decision to approve renewal of ambulance service agreement with Pafford Emergency Medical Services of Oklahoma for FY 2018-2019, with no changes in service or cost.

23. Discussion with possible decision to approve hire of Crawford & Associates for the compilation of annual financial statements for FY 2018-2019.

24. Discussion with possible decision to renew Memorandum of Understanding with the Stilwell Area Development Authority for lease of equipment building and equipment for maintenance of the Edna M. Carson-Stilwell Community Park for FY 2018-2019.

25. Discussion with possible decision to declare 5 of the replaced SCBA Carbon-Fiber cylinders with hoses and 5 extra tanks as surplus and authorize sale.

Possible Executive Session for discussion of Item #26 as per Title 25 O.S. 307(B)(1) and Title 25 O.S. 307 (D).

Possible Return from Executive Session as per Title 25 O.S. 307(B)(1) and Title 25 O.S. 307 (D).

26. Discussion with possible decision on authorization to bid on two properties at county tax sale on Monday, June 11, 2018.

27. Consideration, discussion and possible approval regarding any matter not known about or which could have not reasonably been foreseen prior to the time of posting (Title 25, O.S. Sec. 311.)


Other Business




Adjournment







ATTEST:




_______________________________________ __________________________________
Jim Spray, Acting Mayor—Council President Larry A, Nettles, City Clerk-Treasurer




Posted: Friday, June 1, 2018 at 2:30 p.m.
Stilwell Community Building, 6th & Poplar
Stilwell City Hall, 503 W. Division
www.cityofstilwell.com
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