Agenda 10-02-2017

CITY COUNCIL AGENDA

 

Regular meeting – Monday October 2, 2017

Stilwell Community Building – 6th & Poplar

5:00 P.M.

 

SWEARING IN OF NEWLY APPOINTED COUNCIL MEMBER JOE ADAIR

by City Attorney Jeff Jones.

 

Roll Call

Comments and Items for Information:

IFI #1 – CDBG Grant project is completed and the close-out process has begun.

IFI #2 – The Street Department is working to finish the projects begun on Chestnut, 8th street, between 2nd and Hwy 100 West, and the north side of 2nd street between Division and Olive.

IFI #3 – We have received the $20,000 reimbursement for REAP 2014.

IFI #4 – The Street Department will be repairing 420’ of drainage on the south side of Maple Street where the street is falling off into the ditch.

IFI #5 – We now have a flagpole and flags at the Police Station and will soon have them at the new fire station also.  We have put new flags at the armory and the community building.

Consent Agenda

  1. Approval of minutes of Regular Meeting September 5, 2017
  2. Approval of requisitions in the sum of $9,250.00
  3. Approval of blanket purchase orders in the sum of $59,080.00
  4. Approval of payment of claims for:
    1. $157,863.30 from Fund 10 – General Fund
    2. $730.95 from Fund 14 – Library Fund
    3. $3,598.12 from Fund 17 – Stilwell Improvement Authority
    4. $87,240.00 from Fund 20 – Capital Improvement Fund
    5. $49,542.04 from Fund 90 – CDBG
  5. Approval of August 2017 payroll in the sum of $168,852.32.

 

Regular Agenda

 

1.  Discussion with possible decision to adopt the following as the Mission Statement for the City of Stilwell.

 

“The City of Stilwell is committed to providing an attractive, sustainable and secure environment for the enjoyment of residents and visitors.  Fulfilling this commitment requires an open approach to business, a cooperative atmosphere in government, and a concern for the health and safety of all our citizens.  Our constant goal is realistic innovation coupled with intelligent planning and quality action resulting in a positive and progressive city both now and in the future.”

 

2.      Discussion with possible decision to approve purchase of 9.6 acres for $96,000 from Carson Ranch, LLC to enlarge the City Cemetery to be paid from Cemetery Fund 50-03-645301.

 

3.      Discussion with possible decision to approve Budget revision in Fund 50 (Cemetery Fund) of $96,000 for land purchase.

 

4.      Discussion with possible decision to instruct Street and Sanitation Departments or advertise for bids on purchase and installation of 700 feet of fencing on the south side of the Cemetery.

 

5.      Discussion with possible decision to approve purchase of new police car from Dunn Motor Company in Stigler in the amount of $28,113 to be paid from Capital Improvement Fund 20-09-645300.

 

6.      Discussion with possible decision to approve purchase and installation of up-fit vehicle equipment and decals for new police car in the amount of $5,500.00 to be paid from Capital Improvement Fund 20-09-645300.

 

7.      Discussion with possible decision to approve Resolution 10-01-2017 authorizing application for financial assistance from the Rural Economic Action Plan (REAP) Fund through EODD.

 

8.      Discussion with possible decision to approve Resolution 10-02-2017 approving action by the Stilwell Development Authority authorizing the issuance of a promissory note to the USDA in conjunction with the Wastewater Treatment Project.

 

9.      Discussion with possible decision to adopt Ordinance 379 amending Ordinance 334 to coincide with State Statues §11-22-112 and §11-22-112.4 concerning dilapidated and/or abandoned buildings and repealing all previous conflicting ordinances or portions thereof.

 

10.  Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause for Ordinance 379.

 

11.  Discussion with possible decision to approve installation of cameras at Edna M. Carson Park to observe the baseball and softball fields, installation of gates to allow limited access to the fields and changing of locks on the fields and indoor facility for controlled access.  Cost to be more than $9000.

 

12.  Discussion with possible decision to adopt Ordinance 377 regulating the use of the facilities at Edna M. Carson Park; establishing some duties of the park director; setting of fees for park usage; determination of times available for private park usage; establishing guidelines for tournaments within the confines of the park; setting basic rules of behavior and penalties for violation.

 

13.  Discussion with possible decision to adopt, for the immediate preservation of the public peace, health and safety, an emergency clause for Ordinance 377.

 

14.  Discussion with possible decision to allow purchase of some of the sandstone being removed from the drainage ditches in town.

 

15.  Discussion with possible decision to adopt Ordinance 378 which is an ordinance pertaining to the posting of house numbers within the city of Stilwell; the requirements of such numbering; timelines pertaining to such posting; authority to give citations for violation of this ordinance; and penalties for violations thereof.

 

16.  Discussion with possible decision to close Division Street from 2nd to the west side of the Methodist Church parking lot on Division between 3rd and 4th streets from 4:00 p.m. to 6:30 p.m. for Trunk-O-Ween.

 

17.  Discussion with possible decision to approve purchase of candy for Trunk-O-Ween to be taken from account 10-09-615100 for the Police Department & account 10-06-615100 for the Fire Department.

 

18.  Discussion with possible decision to close 2nd street from Poplar Street to Maple Street on December 9, 2017, from 11:30 a.m. until after the Christmas Parade which is scheduled to begin at 12:00 p.m.

 

19.  Discussion with possible decision to purchase of 10 LED flood lights for Carson Park at a cost of $6470.

 

20.  Discussion with possible decision to close the alley between the U.S. Post Office and the Courthouse on October 12 from 5:00 p.m. until 9:00p.m. for the CCR Glowwalk for Awareness of Domestic Abuse sponsored by Help in Crisis.

 

21.  Discussion with possible decision to approve the compilation of a Municipal Code Book through Municipal Management, LLC. Cost to be $4100.

 

22.  Discussion with possible decision to approve purchase of Dump Truck with a working lift for $5000.

 

Possible Executive Session for discussion of Items #23, #24. & #25 as per Title 25 O.S. 307(B)(1).

 

Possible Return from Executive Session as per Title 25 O.S. 307(B)(1).

 

23.  Discussion with possible decision to continue Clifford Bietz and Cory Wallace as temporary full-time employees at not more than $10 per hour not to exceed 40 hours per week.

 

24.  Discussion with possible decision to hire or advertise for a CDL qualified Sanitation Truck Driver.

 

25.  Discussion of any personnel matters not requiring a vote.

 

26.  Consideration, discussion and possible approval regarding any matter not known about or which could have not reasonably been foreseen prior to the time of posting (Title 25, O.S. Sec. 311.) 

 

 

 Other Business                                                        

 

 

Adjournment                                                            

 

 

 

ATTEST:

 

 

 

                                                           

_______________________________________      __________________________________

Jim Spray, Acting Mayor—Council President           Larry A, Nettles, City Clerk-Treasurer

 

 

 

 

Posted:                        Friday, September 29, 2017 at 2:30 p.m.

                                    Stilwell Community Building, 6th & Poplar

                                    Stilwell City Hall, 503 W. Division 

                                    www.cityofstilwell.com

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